McCALL FIRE PROTECTION DISTRICT

BOARD OF COMMISSIONERS MEETING

201 Deinhard Lane, McCall, ID

7:00am, December 12, 2012

Present: Commissioner Binder, Commissioner Kirk and Commissioner Noah, Chief Billmire, Assistant Chief de Jong, Captain Swain, Captain Olson, Jason Clay, and Administrative Assistant Pat Dumont.

Commission Chair Tom Binder called the meeting to order at 07:00.

Motion: Commissioner Binder moved to approve minutes from the October 12, 2012 and November 14, 2012 meetings. Second

Motion carried.

Chief Billmire read the financial report.

Motion: Commissioner Binder moved to accept the financial report and approve payment of all bills. Second

Motion carried.
 

OLD BUSINESS:

Assistant Chief de Jong gave an update on the mitigation and planning project with Cabin Creek in the Bear Basin area.

Assistant Chief de Jong reported that he is still working on the Water Supply Certification project.

REPORTS:

Monthly Report: Chief Billmire reviewed the Monthly Report.

EMS: Chief Billmire reported that the Riggins MOU was signed by Dr. Curtin and sent back to Riggins. MFPD has received bids to purchase a new defibrillator with EMS grant money.

Prevention/Inspections: Assistant Chief de Jong reported that he is still working on a plan for next year regarding commercial building annual inspections and will present more next month.

Training: Chief Billmire reported that the EMT Basic class is almost half over.

Volunteers: Jason Clay indicated the volunteers are fine.

Apparatus/Equipment: Assistant Chief de Jong reported that Hughes Fire Equipment has completed some additional upgrades on Truck 11, each shift will receive training on Truck 11; the Snowmobiles are ready to go and the boats were winterized and put away for the winter.

Administration: Pat indicated the auditors will be here today. 

Chief’s Report: Chief Billmire reported that he is working on a Strategic Plan and that MFPD did not receive the Assistance to Firefighters Grant for new SCBA’s. We will re-apply next year. Commissioners Binder and Noah are both up for reelection in 2013. Chief Billmire reported that he and Firefighter Bean attended a PFFI meeting in Boise.

NEW BUSINESS:

Commissioner Binder indicated SITPA has a couple of fire trucks for sale and would like MFPD to look at them. Commissioner Binder indicated that he attended an OSHA meeting and learned that all MFPD fire extinguishers should be inspected monthly.

Motion: Commissioner Noah moved to go into executive session. Second

Motion carried.

Commissioner Binder called the public meeting back to order at 0819.

Commissioner Binder indicated that Chief Billmire has fulfilled his probationary period.

There being no further business,

Motion: Commissioner Noah moved to adjourn. Second

Motion carried. The meeting was adjourned at 0820.

Approved:


Thomas Binder, Chair

Attest:

Robert Kirk, Secretary

McCALL FIRE PROTECTION DISTRICT

BOARD OF COMMISSIONERS MEETING

November 14, 2012

The McCall Fire Protection District Commissioner’s meeting was called to order at 0700 by Commissioner Binder at the fire station, 201 Deinhard Lane, McCall.  Commissioner Kirk and Commissioner were present.  Chief Billmire, Assistant Chief deJong,  Captain Van Middendorp, Captain Caple,  Firefighter Dyrud, Jason Clay, Matt Caldwell and Pat Dumont were also present.

The minutes of the October 10, 2012 meeting were not approved as written.  Commissioner Binder made a motion that the minutes be tabled until they are rewritten, Commissioner Noah seconded this motion and the motion carried.

The financial report was read

It was moved and seconded to pay all of the bills as listed on the agenda.

OLD BUSINESS:

Chief Billmire stated that he has had a couple of meetings with Cabin Creek on the Meadow Bear Project.  They have identified a couple of the major property owners and have set up a meeting with them to discuss this mitigation project for their subdivision.  The next meeting will be November 27, 2012 at 6:00 pm.

Commissioner Noah made a motion that we adopt the updated Policy Manual as of today, November 14, 2012.  Commissioner Kirk seconded this motion and the motion carried.

Chief Billmire discussed the revised MOU with Riggins EMS, Commissioner Binder made a motion to accept the MOU as written, Commissioner Kirk seconded this motion and the motion carried.

Commissioner Noah made a motion that we add an item to the old business and discuss the protocol for moving probationary firefighters to full status.  Commissioner Binder seconded this motion and the motion carried unanimously.  In the new policy manual it states that when the probationary period is completed, that firefighter is interviewed with a panel consisting of one person from administration, one person from the full time staff and one volunteer.  At this interview they will discuss the firefighter’s attendance and evaluation of the probationary period.  This panel makes a recommendation to the Chief, who makes the final decision. 

REPORTS:

Chief Billmire informed the Commissioners that the new EMT Basic class started on Monday.  He also stated that we have an agreement with the hospital for purchasing medication and that is working out well.  Assistant Chief deJong stated that we will be purchasing a new cardiac monitor next month.

Assistant Chief deJong stated that he is working on setting up an annual inspection program for all commercial occupancies in our District.

Chief Billmire stated that we had a drill on back-county rescue this month.  We also have had training on EMT instructor, fire operations, apparatus operation, RIT team and we still have some fire fighters   working on their blue card.  Captain VanMiddendorp informed the Commissioners that we also did training at the high school with the staff on emergency action skills.

Firefighter Caldwell informed the Commissioners that we will have a graduation ceremony for the probies on November 28th at 6:00 pm. Chief Billmire informed the Commissioners that we are starting the process for a new group of volunteers; we will review applications and do background checks.

Chief Billmire informed the Commissioners that the fire boat is out of the water, winterized and put in the Elo station.  Dusty did the final mechanical work on Truck 11.  We put new tires on 52.  The snow mobiles will be serviced in the next couple of weeks.

Chief Billmire informed the Commissioners that he put an ad in the Star-news and the Statesman for a part-time paramedic.  We have received a few applications.  Michael Wells is currently working on updating our web site.  Chief Billmire and Captain Olson have put together a recognition form, when we receive a letter from someone we have helped, the letter will be attached to the form and put it in the member’s personnel file. 

NEW BUSINESS:

Assistant Chief deJong informed the Commissioners that he has been working on getting the different water supplies around our District certified, which will lower the ISO rating for the people that live around that water supply. 

Chief Billmire informed the Commissioners that he has started to implement the annual firefighter physicals for all the full time personnel starting January 1st. They will schedule their physical during their birthday month.

Commissioner Noah made a motion to go into executive session pursuant to Idaho Code 67-2345 (b), Commissioner Binder seconded this motion and the motion carried unanimously.

Commissioner Binder called the public meeting back to order at 0910.

There being no further business, the meeting was adjourned at 0910.

Approved:

 

Thomas Binder, President

Attest:

Robert Kirk, Secretary

McCALL FIRE PROTECTION DISTRICT

BOARD OF COMMISSIONERS MEETING

October 10, 2012

The McCall Fire Protection District Commissioner’s meeting was called to order at 0700 by Commissioner Binder at the fire station, 201 Deinhard Lane, McCall.  Commissioner Kirk and Commissioner Noah were present, Assistant Chief deJong, Captain Wheeler, and Pat Dumont were also present.

The minutes of the September   12, 2012 meeting were approved without any changes or additions after some discussion on the clarification of the Cabin Creek Project.

The financial report was read.

It was moved and seconded to pay all the bills listed on the agenda.

OLD BUSINESS:

Assistant Chief deJong informed the Commissioners about a mitigation project that is grant funded at the Meadow Bear subdivision.

Assistant Chief deJong and the Commissioners discussed the Policy Manual updates.  After some discussion the Commissioners decided they needed another month to review the updates.  This will be discussed again at the next meeting.

REPORTS:

Assistant Chief deJong informed the Commissioners that he and Captain Wheeler had a meeting with Dr. Curtain regarding one EMS Director for the County.  Dr. Curtin had met with the other two Medical Directors and they agreed that there needs to be one set of protocols for the County.  Captain Wheeler was asked about Paramedic level service and he stated that it has proven to be asset in the field.

Assistant Chief deJong reported that he and the Chief have been able to break up administrative duties, which will allow him to have more time to focus on prevention and inspections.  He plans on doing commercial inspections annually. 

Assistant Chief deJong informed the Commissioners that we are working on our Basic EMT class that will be starting in November.  Idaho Power did a training presentation for a drill last month.

 Commissioner Kirk asked about the probationary period for the new recruits.  Assistant Chief deJong stated that in the updated policy manual the process is to have a interview panel consisting of administration, full time staff and volunteers.  The final decision comes from the Chief.

Assistant Chief deJong reported on the vehicles.  Truck 11 is close to being done.  We will put new tires on 52 soon.

Assistant Chief deJong went over the new Monthly Report for September 2012 the Chief put together.

NEW BUSINESS:

Assistant Chief deJong informed the Commissioners that Riggins EMS sent us an MOU for paramedic rendezvous, after discussing a few things that need to be addressed and changed, the Commissioners agreed this is needed and will sign it at the next meeting.

Assistant Chief deJong discussed the need to hire a few paramedics as part-time employees, he would like to have about four more.  These paramedics would work a shift a month to help cover vacations and time off.  The Commissioners agreed this was a good idea and asked Garrett to pursue it.

There being no further business, the meeting was adjourned at 0822.

Approved:

Thomas Binder, President

Attest:

Robert Kirk, Secretary

McCALL FIRE PROTECTION DISTRICT

BOARD OF COMMISSIONERS MEETING

September 12, 2012

The McCall Fire Protection District Commissioner’s meeting was called to order at 0701 by Commissioner Binder at the fire station, 201 Deinhard Lane, McCall. Commissioner Kirk and Commissioner Noah were present, Chief Billmire, Assistant Chief de Jong, Captain Olson, Captain Martin, Firefighter Bean and Jason Clay were also present.

The minutes of the August 8 and August 28, 2012 meeting were approved without any changes or additions after some discussion.

OLD BUSINESS:

Chief Billmire informed the Commissioners that he had spoken with Stephanie regarding a new project at Cabin Creek. This project is funded by a Federal Grant to clean up the area just west of Warren Wagon Road. This project is called Meadow Bear Project.

Assist Chief de Jong informed the Commissioners that the Hazard Planning Project is wrapping up in the next month or so. They are now in the Warren area and then they will do Yellow Pine. Tentative finalization date is March. Training for the tablets will be in November.

Chief Billmire stated that Policy Manual updates have been sent out and he is waiting for feedback from the Commissioners. Commissioner Binder did not get one because his email was down so we will give him a printed copy.

Chief Billmire informed the Commissioners that he had met with ICRMP last week and gave them the quote we received from VFIS. He asked them to review it and let us know what they could do for us. We have not heard back from them, so the Chief recommended that we go with VFIS. Commissioner Kirk made a motion that we accept VFIS without the umbrella coverage. This motion was seconded and passed unanimously.

Assistant Chief de Jong stated that the FY 2012-2013 Budget was left on the agenda from last month; it was approved at the meeting on August 28, 2012.

The financial report was read as follows:

Checking Account

Idaho First Bank

145,479.71

State Treasurers Investment Pool

645,739.70

State Treasurers Investment Pool-Bond

177,560.16

TOTAL

$968,779.57

REPORTS:

Assistant Chief de Jong reported on EMS. He stated that Anna has been working on recertification’s that need to be done by the end of the month. It is a little more complicated now. Also, we are thinking of putting on an EMT class this October or November. We have about 7 people that are interested in taking this class.

Assistant Chief de Jong stated regarding prevention/inspection, we do not have projects right now.

Chief Billmire handed out the second addition of the monthly report and went over some of the things that happened during the month of August.

Assistant Chief de Jong informed the Commissioners that Blue Card training starts Friday for 3 days. Then Donnelly is hosting training towards the end of the month. The Saturday of their training they are doing a Grand Opening for their training facility.

Chief Billmire informed the Commissioners that he and August Wheeler met with Dr. Curtin regarding County Wide EMS. They suggested that she meet with the other two medical control directors and see what they may think about having only one medical control director for the County.

Chief Billmire met with the Interim City Manager. Assistant Chief de Jong and the Chief met with the Police Department to make sure they are on the same page regarding code enforcement for illegal burning.

Jason Clay informed the Commissioners that the one year probation for the probes is now over. There will be a vote at the next business meeting to put them on the department. There are about 7 of them.

Chief Billmire stated that the new truck was here for a while. Brandon has it back at the shop finishing it up. It should be here in about a week. Also we sold the other ladder truck.

Nothing with administration

NEW BUSINESS

There being no further business, the meeting was adjourned at 0740.

Approved:

Thomas Binder, President

Attest:

Robert Kirk, Secretary